Electronic Invoicing - Panama

Panama Electronic Invoicing with ETAX Integrated

cifraHQ is the #1 electronic invoicing system in Panama for mid-market companies: you post the invoice and submission to ETAX happens in that instant via WebPOS Panama. No external portal, no manual steps, no risk of forgetting.

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ETAX
Panama
WebPOS
Direct integration
0
Manual steps
cifraHQ Electronic Invoicing Panama
Made in Panama, for Panama
Native Panama tax compliance from day one

How Electronic Invoicing Works in cifraHQ

The full process happens inside cifraHQ. You never need to open the WebPOS portal.

1

Create the Invoice

Generate the invoice from a delivery, a sales order, or manually. Add customer, products and terms.

2

Post It

Click Post. In that instant, cifraHQ submits the invoice to ETAX via WebPOS Panama automatically.

3

ETAX Responds

ETAX acknowledges and returns the Electronic Submission Number, which cifraHQ stores on the invoice automatically.

4

Deliver to the Customer

The electronic submission number prints on the invoice document. Your customer receives a legally valid Panama invoice.

Complete Electronic Invoicing for Panama

Everything you need to comply with ETAX, built into your ERP from day one.

Automatic Submission on Posting

There's no separate "send to ETAX" step. When you post an invoice in cifraHQ, submission to ETAX via WebPOS Panama happens in the same instant. One step, two outcomes: accounting entry and tax compliance.

Electronic Submission Number

The submission number returned by ETAX is saved automatically on the invoice record and prints on the document delivered to the customer. No copy-pasting from external portals.

Integrated Electronic Voiding

If you need to void an invoice already sent to ETAX, just click Void inside cifraHQ. The system sends the cancellation to ETAX automatically and posts the reversing entry. No external portal needed.

Invoices to Government Entities

If you sell to Panama government entities, cifraHQ supports the CBSP codes required by law. Assign the code to the product once and it auto-completes on every subsequent invoice line. No code errors on government transmissions.

Integrated with Sales and Accounting

Electronic invoicing isn't a separate module: it's part of the natural sales flow. Quote to order, order to delivery, delivery to invoice, invoice to collection. ETAX compliance happens inside that flow with no interruptions.

Full Audit Trail

Every transmission to ETAX is logged: date, time, electronic submission number and response status. For audits or DGI queries you have the complete history inside cifraHQ without digging through external portals.

Setup in Three Steps

Initial setup is a one-time task. Once active, electronic invoicing works transparently on every invoice you issue.

1

Get your WebPOS credentials

Contact Barrdega Panama at +507-209-6996 to activate your WebPOS Panama account and obtain your token and .p12 certificate.

2

Configure in cifraHQ

Go to Settings > Electronic Invoicing, enter the token, upload the .p12 certificate and test the connection. Done.

3

Invoice as usual

From that moment on, every invoice you post is sent to ETAX automatically. Your workflow doesn't change.

Requirements for Electronic Invoicing in Panama

  • Active WebPOS Panama account
    Authorized electronic invoicing provider. Contact Barrdega Panama at +507-209-6996.
  • WebPOS token and .p12 certificate
    Credentials provided by WebPOS Panama when your account is activated.
  • Electronic Invoicing module enabled in cifraHQ
    Contact your local cifraHQ partner to enable the module on your account.
  • CBSP codes (if you invoice government)
    Only required on invoices to Panama government entities. Assigned to each product in cifraHQ.

Why Panamanian Companies Choose cifraHQ for Electronic Invoicing

Zero Compliance Risk

If an invoice gets posted, it gets submitted to ETAX. There's no way to "forget" the electronic submission. The system does it for you, every time.

No Double Work

With other systems you invoice in the ERP and then re-upload to ETAX separately. With cifraHQ that step doesn't exist. One process, one system.

Accounting and Tax Always In Sync

The accounting entry and the tax record happen in the same action. Your books and your DGI position are always aligned.

Built from Panama

cifraHQ is made in Panama. The electronic invoicing module was designed by people who know ETAX from the inside, not as a foreign integration adapted after the fact.

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FAQ: Electronic Invoicing in Panama

In Panama, every invoice must be submitted electronically to ETAX. cifraHQ does this automatically the moment you post: it sends the invoice to ETAX via WebPOS Panama, receives the electronic submission number, and stores it on the invoice record.

You never need to access an external portal or perform any extra step. Post and you're done.

Yes. WebPOS Panama is the authorized electronic invoicing provider that cifraHQ integrates with. You need an active account with access credentials (token and .p12 certificate). Contact Barrdega Panama at +507-209-6996 to set up your account.

Open the invoice in cifraHQ and click Void. cifraHQ automatically sends the cancellation to ETAX and posts the reversing accounting entry. You don't need to sign into the WebPOS portal separately. Everything is logged in the cifraHQ audit trail.

CBSP codes are government product codes required by the Panama DGI when invoicing State entities. A missing or incorrect code causes the ETAX submission to fail and the invoice can't be legally issued.

In cifraHQ, the CBSP code is assigned to the product once from the product master. From then on, it auto-completes on every invoice line for that product. No manual intervention at invoice time.

No. Posting an invoice in cifraHQ does exactly what it always did (GL entry, accounts receivable, customer balance) and additionally submits the invoice to ETAX. Your accounting flow doesn't change. Tax compliance is added transparently with no extra steps from you.

Ready to Invoice Electronically in Panama Without the Hassle?

Made in Panama. Integrated with ETAX from day one. No external portals, no manual steps.

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