When approvals live in email threads, they either stall for days or get clicked through without a real look, so your spend policy exists on paper but not in practice. cifraHQ routes each report to the right approver by amount and department, surfaces the policy flags they need to see, and records every decision, so control and speed stop being a trade-off.
An approver comes back from three days of meetings to forty threads with "Approve?" in the subject line, so they clear the queue in one scroll without opening a single receipt. The over-limit dinner and the duplicate hotel charge sail through, and the report that genuinely needed a question sits untouched until the employee chases it. Neither outcome is control. One is a bottleneck, the other is a signature with nothing behind it, and both show up the same way in an audit.
Define approval workflows based on expense amount, category, department, or any combination. Expenses route automatically to the right approvers.
| Amount Range | Required Approval |
|---|---|
| $0 - $500 | Direct Manager |
| $501 - $1,000 | Manager + Department Head |
| $1,001 - $5,000 | Director |
| $5,001+ | CFO / VP Finance |
Flexible workflow configuration that adapts to your organizational structure and policies.
Configure sequential or parallel approval chains with unlimited levels. Each level can have its own threshold and approver rules.
Routine spend clears fast at the manager level while the transactions that carry real risk land on a director or CFO's desk. Senior reviewers stop drowning in $12 receipts and start seeing the ones that matter.
Managers delegate approval authority during vacations or absences. Temporary delegates receive notifications and full approval rights.
Review and approve expenses from anywhere. Push notifications alert approvers immediately when reports need attention.
When an approver is out or simply slow, the report moves on its own after a set time instead of dying in an inbox. Employees are not held hostage by one person's vacation calendar.
When an auditor asks who authorized a payment and on what basis, the answer is one click, not a week of forwarding old email. Every submission, approval, rejection, and comment is timestamped to a named user.
Managers don't need to be at their desk to approve expenses. The cifraHQ mobile interface lets you review expense details, view receipts, and approve or reject with a single tap.
Maria Rodriguez • 4 expenses
Carlos Mendez • 2 expenses
Set up approval workflows that match your organization's policies in a few simple steps.
Create approval levels (Manager, Director, CFO) with their respective amount thresholds and who holds each role.
Configure how expenses route - by department, expense category, project, or custom criteria. Rules can combine multiple conditions.
Set time limits for each approval level. If exceeded, the expense automatically escalates to the next level or sends reminders.
Configure email and push notification preferences for each role - when to notify, reminder frequency, and escalation alerts.
Approval workflows integrate with the complete expense management process.
Approvers see policy violations highlighted at approval time:
Configure approval workflows that match your policies. Give managers mobile tools to approve quickly. Maintain complete audit trails for compliance.