When two companies in your group buy from each other, someone re-types on one side what was already entered on the other. cifraHQ creates the seller's sales order the moment the buyer releases the purchase order.
Two companies in one group, two systems, and a single order entered by two different people.
The most common error between sister companies is not an accounting one. It is a typo in a quantity when the order is keyed a second time.
The order travels by email, chat or spreadsheet before it exists in the seller's system. None of that can be audited.
The company that ships cannot see the order until someone keys it in, and the delivery date absorbs the lost time.
With no shared number across the two documents, matching which order belongs to which is manual work at close.
The order is entered once, in the company that is buying.
SKUs, quantities and pack sizes arrive on the seller's order exactly as entered. There is no second chance to get them wrong.
The sales order is created in the seller's tenant when the purchase order is released, with no email in between.
The order appears in the shipping company the moment the buyer releases it.
The seller's order shows the buyer's PO number, and the buyer's PO shows the seller's order number.
Nothing crosses between two companies unless both of them agreed to it first.
The buyer marks the vendor as a sister company. The seller marks the customer as a sister company. Without both marks, nothing crosses.
An ordinary purchase order. If the vendor is not a group company, it behaves exactly as it always has.
In the seller's tenant, with its prices, its taxes, its warehouse, the buyer's delivery address and the buyer's PO number.
Each document points at the other and shows the sync status at all times.
The only thing that travels is order content: SKUs, quantities, pack sizes, the delivery address and the buyer's PO number. Nothing else.
And they should not. The seller prices with its own price lists and settles with its own taxes, because it answers to its own accounts and its own auditors. cifraHQ does not force two companies to share figures.
The seller applies its own price lists and rules. It does not inherit what the buyer put on the purchase order.
Taxes come from the customer and product tax codes held in the selling company.
The seller picks and ships from its own warehouse, on its own payment terms.
Every company closes with figures that are correct for the country it files in, without dragging in the other side's.
The purchase order carries the sync status on the document itself.
If the hand-off fails it shows on the document and raises a notification. Nobody finds out three days later because the order never arrived.
While the seller's order is still draft, the buyer's changes sync across on their own.
If the buyer sends the PO back to draft, the seller's order is held and the seller cannot release it.
Once the seller has released its order, a later buyer change raises a conflict and notifies both sides instead of altering the document.
A purchase order cannot be deleted once the seller has released its counterpart.
We would rather tell you exactly where the feature stops today.
These three are in development and are not part of what ships today.
Both companies can run on the same warehouse system as separate clients. Each document goes to the client it belongs to.
If your group has two or more companies that buy from each other, we will walk the whole hand-off through your own operation.