Cada gasto aprobado se contabiliza solo, en la cuenta y centro correctos. Cierre de mes mas rapido, sin doble entrada y sin discusiones por mal clasificado.
When an expense report is approved, cifraHQ creates the complete journal entry automatically - debiting expense accounts and crediting accounts payable.
Expense Report: Ventas Trip - Bogotá (Maria Rodriguez)
| Account | Debit | Credit |
|---|---|---|
| 6210 - Travel Expense - Airfare | $342.00 | |
| 6220 - Travel Expense - Lodging | $280.00 | |
| 6250 - Meals & Entertainment | $125.50 | |
| 6230 - Travel Expense - Ground | $48.75 | |
| 2100 - Accounts Payable - Employees | $796.25 | |
| Total | $796.25 | $796.25 |
Define how each expense category maps to your chart of accounts. Change mappings anytime without affecting historical entries.
Everything you need for accurate, auditable expense accounting.
Journal entries post immediately upon final approval. No batch processing delays. Financial reports always reflect current expenses.
Gastos automatically allocated to the submitting employee's cost center or department, with override capability for special cases.
Recoverable VAT/IVA/ITBMS automatically separated from expense amount and posted to the correct input tax account.
Foreign currency expenses converted at transaction date rate. Exchange rate stored for audit. Gain/loss calculated at payment.
Click any GL entry to see the source expense report. Click any expense report to see the resulting journal entry. Full bidirectional traceability.
Match expense reports to payments. Identify approved-but-unpaid reports. Clear outstanding employee balances with reimbursement batches.
A complete workflow from expense approval through GL posting to employee reimbursement.
Final approver approves the expense report. The system validates all required information is present.
System creates journal entry with expense accounts debited and AP credited. Entry posts to GL immediately.
Employee appears as a creditor in accounts payable with the approved reimbursement amount owed.
Finance includes the reimbursement in the next payment batch. Payment posts, clearing the employee AP balance.
Expense GL integration connects with the full accounting suite for complete financial management.
Because expenses post to GL immediately, your financial reports always include current expense data:
Stop re-keying expense data into your accounting system. cifraHQ creates accurate journal entries automatically from approved expense reports.