Solicita, aprueba y emite ordenes con flujo controlado. Compara contra cotizaciones, vincula con recepcion y factura. Cada peso comprometido, visible al instante.
When purchase orders live in spreadsheets, email threads, and scattered systems, you lose visibility into what's been ordered, what's been received, and what you actually owe vendors.
Industry studies show that companies without proper PO controls overpay by 2-5% due to duplicate payments, missed discounts, and fraudulent invoices. For a company spending $1M annually on procurement, that's $20,000-$50,000 in preventable losses.
Everything you need to control procurement from request to payment
Create purchase orders from scratch, convert from requisitions, or generate from reorder points. Copy from previous POs or templates for recurring purchases.
Define approval hierarchies based on amount, department, or product category. Route POs automatically to the right approvers with email notifications.
Maintain negotiated prices by vendor. PO lines auto-populate with correct pricing based on vendor agreements and quantity breaks.
Record partial or complete receipts against POs. Track what's received, what's pending, and what's over/under shipped with full traceability.
Automatically match PO, goods receipt, and vendor invoice. Flag discrepancies in quantity, price, or terms before payment is released.
Place orders in vendor's currency with automatic conversion. Track exchange rate impacts and revaluation through AP settlement.
From the moment someone needs to buy something until the invoice is paid, cifraHQ maintains full control and visibility.
Start from a requisition, reorder alert, or manual entry. Select vendor, add lines, confirm pricing.
PO routes to appropriate approvers based on your configured rules. Approvers notified via email.
Email PO directly from the system with PDF attachment. Track when vendor acknowledges.
Record goods receipt against PO. Handle partial shipments, backorders, and substitutions.
Match vendor invoice to PO and receipt. Resolve variances. Release for payment through AP.
See PO status at any point
Overdue deliveries flagged
Every change tracked
PO to receipt to invoice
Purchase orders don't live in isolation. cifraHQ connects PO management to every related function.
Goods receipts update inventory in real-time. See expected arrivals in stock projections.
Matched invoices flow directly to AP for payment scheduling and cash management.
Allocate freight, duties, and import costs directly to PO receipts for true cost visibility.
Accruals, commitments, and expenses post automatically with full GL integration.
Whether you're buying raw materials, finished goods, or services
Purchase raw materials with precise specifications. Link POs to production work orders. Track supplier lead times for production planning.
Replenish stock with automated reorder points. Manage multiple vendors per product. Handle drop-ship and cross-dock scenarios.
Manage service contracts and recurring purchases. Track non-inventory spend. Ensure budget compliance across departments.
Stop chasing POs through email threads. See how cifraHQ brings order to your procurement process.