Reorder by hand and you swing between empty shelves that cost you sales and warehouses full of cash you can't touch. cifraHQ watches every item against its reorder point and lead time, then drafts the purchase order at the right moment, in the right quantity, without anyone remembering to check.
Your best-selling item runs dry on a Friday because the one person who watches stock levels was out, and the customer buys from a competitor instead. To make sure it never happens again, the team starts over-ordering everything, and now cash that should be funding growth is sitting on pallets in the back. Manual reordering rarely fails loudly. It just quietly costs you a sale here and a pile of trapped cash there, month after month.
When replenishment depends on someone remembering to check stock levels, things slip through. Stock-outs cost sales. Rush orders cost margins. Excess inventory ties up cash.
Industry studies show that stock-outs result in 31% of customers buying from a competitor and 9% not buying at all. With automated replenishment, you maintain optimal stock levels without constant manual monitoring.
Right quantity, right time, without the manual stock chase
Set minimum stock levels per item. When inventory drops below, the system triggers a replenishment suggestion.
Buffer stock for demand variability. Safety stock ensures you don't hit zero while waiting for orders to arrive.
Calculate optimal order sizes balancing ordering costs against carrying costs. Order the right amount each time.
System creates purchase orders automatically. Review and approve, or set for full automation with trusted vendors.
Assign preferred vendors per item. Auto-generated POs go to the right supplier with correct pricing.
Factor in vendor lead times. Trigger reorders early enough to receive stock before you run out.
Set reorder point, safety stock, max stock, and EOQ for each item. Define preferred vendors and lead times.
cifraHQ continuously tracks inventory levels against your parameters. As stock depletes, the system watches.
When stock hits reorder point (accounting for lead time), system flags the item and calculates order quantity.
Draft PO created with preferred vendor and calculated quantity. Review and approve, or auto-send to trusted vendors.
Get notified of pending reorders
Your rules, your parameters
Adjust to sales patterns
Different rules by site
Stop manual stock checks. Let the system keep your shelves stocked.